Below is a hypothetical recall drill from start to finish. The steps may vary by facility but the number of steps and speed are what are important.

The more accurate the reporting the easier it is to get an accurate recall in place. Starting from the same point you can see the value of having a robust system in place.


Defect found in product

Company notified

Internal Team(s) notified

Recall Procedure started

Using little to no technology

  1. Manual Entry System (excel or ledger) data input
  2. Verify Data is current (multi users)
  3. Keyword search
  4. List generated
  5. List Narrowed
  6. Second List Generated (additional keywords)
  7. List Narrowed
  8. Cross Reference List(s)
  9. Distribute short list for verification
  10. Spot check on hand inventory
  11. Update inventory
  12. Verify Data is current (restart on step 2 if not)
  13. Identify problem batch(es)
  14. Add buffer to recalled product(s) for certainty
  15. Track shipped products
  16. Issue recall notice hoping nothing was missed

Time to complete: UNKNOWN

Using Inventory Batch Tracker

  1. Open Batch Tracker on any internet device
  2. Search by any data point
  3. Affected product(s) identified
  4. Cross Check Additional Batches
  5. Identify batches to be recalled
  6. Track shipped products
  7. Issue recall for specific product(s)

Time to complete: Less then 2 hours

Keep in mind in both scenarios above the people doing the searching are under duress. A missing label on a product may not be a full panic but if people are being treated for an infectious disease, the stress goes up exponentially!

Inventory Batch Tracker allows you to execute a recall that is precise and supported with data. It is the difference between recalling a few pallets and recalling truckloads of tainted product.

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